Pay Rates

You have a number of ways of setting the Pay Rates for your Caregivers. Like Bill Rates, they are handled at various levels, with overrides at lower levels. However, with Pay Rates, you can choose two different "top level" ways to set them: by Service Type or by Caregiver Default Rate.

If you pay a Caregiver differently based on what Services they are working on, you'll want to use the Service Type differentiation. If a Caregiver usually gets the same rate regardless of the Service they are working, you can give them an overall default Pay Rate. In either case, you can always override the default Pay Rate on an individual Service Type or Shift.

Service Type

The default Pay Rate for each Service Type is set on the Pay/Bill Code list. Each Service Type has its own Pay/Bill Code, with (among other things) its own Pay Rate. This Pay Rate will be used for all Shifts with that Service Type, unless the rate is overridden at a lower level.

On each individual Caregiver, you set which Service Types a Caregiver can be assigned to, as well as the Pay Rate for each Service Type.

Caregiver Default Pay Rate

If there is a Default Pay Rate set for the Caregiver it will ignore ALL Pay Rates setup on Pay/Bill Codes. Instead of inheriting its default Pay Rate from the Service Type, each Shift will use that one Pay Rate, unless it is overridden at the Service Type or Shift level.

You can set the Caregiver's Default Pay Rate either from the Service Types button on the Summary tab, or from the Payroll tab.

If you want to simply use this as a note field and have it not affect your Pay Rates, you can ask Shoshana to set it to "Ignore Caregiver Pay Rate".

Figure 155: This Caregiver's Pay Rates are based on their own Default Pay Rate, with one explicit Pay Rate for LPN

Pay/Bill Rules

Rosemark lets you further control rates based on certain situations, like short shifts, weekend shifts, etc. To see how to use these "power tools" to streamline your operations, see the Pay/Bill Rules section.

Shift Form, Hours Tab

Regardless of where it gets the default setting, any Shift can have its own, explicit Pay Rate. This allows you to pay a Caregiver a different rate for special occasions.

To enter an explicit Pay Rate on the Shift, double click on it to open the Shift form, click on the Hours tab, and click on the down-arrow icon to the right of the Pay Rate field. Then you can dial in what the rate should be. You'll immediately see the totals update. You still need to click Apply to save the changes, or close the Shift and click Yes to save the changes.